Privacy Policy

Last Updated: August 21, 2026

Mindset Designs (“Mindset Designs”, “we”, “us”, or “our”) respects your privacy and is committed to protecting your personal data.

This Privacy Policy explains how we collect, use, store, disclose, and protect personal information when you visit or use the “Website“, contact us, subscribe to our communications, schedule a call, or otherwise interact with our services.

Mindset Designs is based in Prague, Czech Republic. Our Website provides information about our personal and professional development programs, coaching, management consulting, professional development services, events, resources, and related services.

By using the Website, you acknowledge the practices described in this Privacy Policy.

1. Data Controller

The data controller responsible for your personal data is:

Mindset Designs
Pernerova 18
Karlin, Prague
Czech Republic

Email: office@mindsetdesigns.com
Phone: +420 734 301 313

For privacy-related questions or requests, please contact us using the email address above.

2. What Personal Data We Collect

Depending on how you interact with our Website, we may collect the following categories of personal information:

Information You Provide Directly

When you contact us, request information, schedule a consultation, subscribe to our newsletter, or otherwise communicate with us, we may collect:

Full name
Email address
Telephone number
Company or organization name
Job title or professional information
Information contained in your message or inquiry
Information you provide when discussing your professional or organizational needs
Scheduling and appointment information
Any other information you voluntarily provide

Please do not provide sensitive personal information unless it is specifically necessary and requested by us.

Information Collected Automatically

When you visit the Website, certain information may be collected automatically, including:

IP address
Browser type and version
Device type
Operating system
Language and general location information
Pages visited
Date and time of visits
Referring website or source
Website interactions and navigation information
Technical information concerning your connection to the Website

This information may be collected through server logs, cookies, analytics technologies, and similar technologies.

3. How We Use Your Personal Data

We may use personal data for the following purposes:

To respond to inquiries and requests
To communicate with you about our services
To arrange and manage consultations or meetings
To provide requested information
To deliver services you have requested or purchased
To manage events, programs, and registrations
To send newsletters or other marketing communications where permitted
To improve our Website, services, content, and user experience
To understand how visitors use our Website
To maintain Website security and prevent fraud or misuse
To maintain business and administrative records
To comply with legal and regulatory obligations
To establish, exercise, or defend legal claims
To protect our legitimate business interests

We will only process your personal data where there is a valid legal basis for doing so under applicable data protection law.

4. Legal Bases for Processing

Depending on the circumstances, we may process your personal data on one or more of the following legal bases under the General Data Protection Regulation (GDPR):

Consent

Where required, we may process your information based on your consent, such as when you voluntarily subscribe to marketing communications or consent to certain non-essential cookies.

You may withdraw your consent at any time.

Contract

We may process personal data when it is necessary to enter into or perform a contract with you.

Legal Obligation

We may process personal data when necessary to comply with applicable legal, accounting, tax, or regulatory obligations.

Legitimate Interests

We may process personal data where necessary for our legitimate interests, provided those interests are not overridden by your fundamental rights and freedoms.

These interests may include operating and improving our business, maintaining Website security, communicating with existing contacts, and understanding Website usage.

5. Contact Forms and Communications

If you submit information through a contact form or contact us by email or telephone, we will use the information you provide to respond to your request and, where appropriate, continue communication regarding your inquiry.

We do not use information submitted through a contact form for unrelated marketing purposes unless we have a lawful basis to do so.

6. Newsletter and Marketing Communications

If you subscribe to our newsletter or other marketing communications, we may use your contact information to send you updates, articles, events, resources, offers, or information about Mindset Designs.

Where consent is required, we will only send marketing communications after receiving your consent.

You can unsubscribe at any time by using the unsubscribe mechanism included in our communications or by contacting us at:

office@mindsetdesigns.com

After unsubscribing, we may retain limited information necessary to ensure that we do not send you further marketing communications.

7. Cookies and Similar Technologies

The Website may use cookies and similar technologies.

Cookies are small text files placed on your device that help websites function, remember preferences, understand usage, and improve the user experience.

Cookies may include:

Necessary Cookies

These cookies may be required for the Website to function properly. They generally cannot be disabled through the Website’s cookie settings.

Analytics Cookies

We may use analytics technologies to understand how visitors interact with the Website, including information about pages visited, traffic sources, and Website performance.

Functional Cookies

These cookies may remember preferences and improve Website functionality.

Marketing Cookies

Where used, marketing or advertising cookies may help measure campaigns or provide more relevant communications.

Where required by applicable law, we will request your consent before placing non-essential cookies on your device.

You can also manage cookies through your browser settings.

8. Third-Party Services

We may use third-party service providers to operate and improve the Website and our services.

Depending on the technologies currently implemented on the Website, these providers may include services for:

Website hosting
Website analytics
Email and newsletter delivery
Contact and customer relationship management
Appointment scheduling
Online forms
Website security
Embedded content
Video or other media
Payment processing, where applicable

These providers may process personal data on our behalf or, depending on the service, act as independent controllers.

We seek to use reputable providers and require appropriate privacy and security protections where required by law.

The specific third-party services used by the Website may change over time.

9. Embedded and External Content

The Website may contain links to or embedded content from third-party websites and services.

Examples may include:

Calendar and scheduling services
Social media platforms
Video platforms
External resources
Partner websites

When you interact with third-party content, the third party may collect information according to its own privacy policy.

We are not responsible for the privacy practices, security, or content of third-party websites or services.

We recommend reviewing the privacy policies of third-party websites before providing them with personal information.

10. Data Sharing

We do not sell or rent your personal data.

We may share personal information with trusted third parties where necessary to operate our business or provide our services.

These parties may include:

Website and hosting providers
IT and technical service providers
Email and newsletter providers
Scheduling and calendar providers
CRM or customer-management providers
Professional advisers
Payment providers, where applicable
Legal, accounting, or financial advisers
Government authorities or regulators where legally required

We only share information where there is an appropriate legal basis for doing so.

11. International Data Transfers

Some service providers we use may process personal data outside the European Economic Area (EEA).

Where personal data is transferred outside the EEA, we will take appropriate measures to ensure that the transfer complies with applicable data protection law.

Depending on the circumstances, this may include relying on:

An adequacy decision of the European Commission
Standard Contractual Clauses
Appropriate supplementary safeguards
Another lawful transfer mechanism recognized under applicable law

12. How Long We Keep Your Personal Data

We retain personal data only for as long as reasonably necessary for the purposes for which it was collected, unless a longer retention period is required by law.

The retention period may depend on:

The nature of the information
The purpose for which it was collected
Whether there is an ongoing relationship with you
Legal, accounting, or regulatory requirements
The need to establish or defend legal claims

When personal data is no longer required, we will delete it or anonymize it where reasonably possible.

13. Data Security

We take reasonable technical and organizational measures to protect personal data against:

Unauthorized access
Loss
Misuse
Alteration
Disclosure
Destruction

However, no method of transmitting or storing information online can be guaranteed to be completely secure.

You should therefore take appropriate precautions when submitting personal information online.

14. Your Rights Under GDPR

If you are located in the European Economic Area, you may have the following rights under applicable data protection law:

Right of Access

You may request information about whether we process your personal data and request a copy of that information.

Right to Rectification

You may ask us to correct inaccurate or incomplete personal data.

Right to Erasure

In certain circumstances, you may request that we delete your personal data.

Right to Restriction

You may request that we restrict the processing of your personal data in certain circumstances.

Right to Data Portability

Where applicable, you may request your personal data in a structured, commonly used, and machine-readable format.

Right to Object

You may object to certain processing activities, including processing based on legitimate interests and, in certain circumstances, direct marketing.

Right to Withdraw Consent

Where processing is based on your consent, you may withdraw that consent at any time.

Withdrawal of consent does not affect the lawfulness of processing carried out before the withdrawal.

15. How to Exercise Your Rights

To exercise your privacy rights, contact us at:

office@mindsetdesigns.com

Please provide enough information for us to identify your request and verify your identity where necessary.

We may request additional information where reasonably necessary to protect against unauthorized disclosure of personal data.

We will respond to valid requests within the timeframe required by applicable law.

16. Right to Lodge a Complaint

If you believe that we have processed your personal data unlawfully or have not adequately addressed your privacy concerns, you have the right to lodge a complaint with the relevant data protection authority.

For individuals in the Czech Republic, the relevant supervisory authority is the:

Office for Personal Data Protection (Úřad pro ochranu osobních údajů – ÚOOÚ)

You can contact the Czech data protection authority through its official website.

You may also have the right to lodge a complaint with the data protection authority in the country where you live, work, or where you believe the alleged infringement occurred.

17. Children’s Privacy

Our Website and services are primarily intended for adults and professional users.

We do not knowingly collect personal information from children where doing so would be prohibited by applicable law.

If you believe that a child has provided us with personal information without appropriate authorization, please contact us so that we can review and, where appropriate, delete the information.

18. Links to Other Websites

Our Website may contain links to third-party websites.

We are not responsible for the privacy practices or content of those websites.

Once you leave our Website, we recommend reviewing the privacy policy of the website you visit.

19. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our services, Website functionality, legal requirements, or privacy practices.

When we make changes, we will update the “Last Updated” date at the beginning of this Privacy Policy.

We encourage you to review this page periodically to remain informed about how we protect your personal data.

20. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or the way we process personal data, please contact us: